Council

That the revised agenda as circulated by Legislative Services, including the addition of Delegation 6.3 - Boris Gartsbein, Resident; Re: Motion 10.1 - Councillor Gilliland; Re: Feasibility of Snow Windrow Removal Assistance Program, be approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim On a two-thirds majority vote the motion

That the comments of the delegation be received and

4 That the Consent Agenda, items 7.1 to 7.5 inclusive, be approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received and the recommendations

That the main motion be amended by adding the following clauses: “That an Active Transportation and Traffic Safety Advisory Committee be established; and That the Community Advisory Committee be renamed as the Parks and Recreation Advisory Committee.” Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

That the main motion as amended be further amended by adding the following clause: 7 “That a Council Compensation Ad Hoc Committee be established to review Council compensation in 2023.” Yeas (5): Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Gallo, and Councillor Kim Nays (2): Mayor Mrakas, and Councillor Thompson

1. That Report No. CS23-001 be received; and 2. That Attachment 1, the policy for Ad Hoc/Advisory Committees and Local Boards be approved; and 3. That the following Advisory Committees be created:  Community Advisory Committee  Community Recognition Review Advisory Committee  Environmental Advisory Committee  Finance Advisory Committee (Council members only)  Mayor's Golf Classic Funds Committee; and 4. That staff be directed to advertise for members of the Advisory and Statutory Boards and Committees with the exception of the Finance Advisory Committee; and 5. That the attached Terms of Reference for all Statutory and discretionary Committees be approved; and 6. That the Policy for Ad Hoc/Advisory Committees and Local Boards be amended to change the responsibility of chairing meetings from citizen members to members of Council; and 7. That the term for citizen members appointed under this policy be for two years; and 8. That the chair rotation be changed to every two years; and 9. That an Active Transportation and Traffic Safety Advisory Committee be established; and 8 10. That the Community Advisory Committee be renamed as the Parks and Recreation Advisory Committee; and 11. That a Council Compensation Ad Hoc Committee be established to review Council compensation in 2023. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Clauses one to six and eight to ten

That the main motion be amended by adding the following clauses: “That staff report back with the following details: 9  timeline to resolve the outstanding (16) complaints regarding secondary suites; and  a procedure to notify the owner of a dwelling when an inspection to their secondary unit is required; and  an explanation as to why the online Second Unit Housing List is inconsistent with the January 17, 2023 report chart (page 5); and  the addresses and initial date of the current open permits including a timeline on closing the permits; and That the updated procedure include provisions that, if the owner fails to respond to the Town’s inspection request within 30 days, a written letter be sent and if the owner continues to fail to respond within a further 30 days, that further recourse may be used.” Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

1. That Report No. PDS23-001 be received; and 2. That staff report back with the following details:  timeline to resolve the outstanding (16) complaints regarding secondary suites; and  a procedure to notify the owner of a dwelling when an inspection to their secondary unit is required; and  an explanation as to why the online Second Unit Housing List is inconsistent with the January 17, 2023 report chart (page 5); and  the addresses and initial date of the current open permits including a timeline on closing the permits; and 3. That the updated procedure include provisions that, if the owner fails to respond to the Town’s inspection request within 30 days, a written letter be sent and if the owner continues to fail to 10 respond within a further 30 days, that further recourse may be used. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

1. That staff be directed to review and investigate the proposal from the Aurora Barbarians Rugby Football Club and report back to Council with options and recommendations. 11 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

1. That the Budget Committee meeting report of January 16, 2023, be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

1. That the Budget Committee meeting report of January 23, 2023, be received for information, excluding sub-item 6.1 - FIN23-002 - 2023 Budget Information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim 12

1. That Report No. FIN23-002 be received; and 2. That staff work with the Finance Advisory Committee (FAC) to develop a ward budget policy and that it be established in the 2024 budget; and 3. That Council remuneration be reviewed in 2023. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim First and second clauses

1. That Report No. FIN23-005 be received; and 2. That Council approve the 2023 operating budget as follows: a. The operating budget, as amended by this report, and as summarized in Attachment 1; and 13 b. The water, wastewater and storm water rates to fully fund each of these services as summarized in Table 2; and c. That the tax and water billing bylaws be enacted at a future Council meeting; and 3. That Council approve the 2023 capital budget as follows: a. The capital budget authority and planned spending by project as detailed in the budget binder

That the main motion be amended by adding the following clauses: “That a total of $6,000 from the Council Contingency fund be allocated to a ward budget in the amount of $1,000 for each Councillor in 2023; and That Policy 57 be waived to allow the CAO and Treasurer to be the approval authority for all expenses relating to ward budgets; and That an itemized report on ward expenses be published on the Town's website.” 14 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

1. That Report No. FIN23-005 be received; and 2. That Council approve the 2023 operating budget as follows: a. The operating budget, as amended by this report, and as summarized in Attachment 1; and b. The water, wastewater and storm water rates to fully fund each of these services as summarized in Table 2; and c. That the tax and water billing bylaws be enacted at a future Council meeting; and 3. That Council approve the 2023 capital budget as follows: a. The capital budget authority and planned spending by project as detailed in the budget binder

1. That Members of Council be appointed to the following Boards and Committees effective January 2023:  Accessibility Advisory Committee – Councillor Harold Kim  Active Transportation and Traffic Safety Advisory Committee - Councillor John Gallo  Aurora Cultural Centre Board – Councillors Harold Kim and Michael Thompson  Aurora Economic Development Corporation – Mayor Tom Mrakas and Councillor Rachel Gilliland  Aurora Public Library Board – Councillors John Gallo and Ron Weese  Community Recognition Review Advisory Committee – Mayor Tom Mrakas  Environmental Advisory Committee – Councillors Wendy Gaertner and Rachel Gilliland  Finance Advisory Committee – Mayor Tom Mrakas, Councillors Michael Thompson and Ron Weese  Heritage Advisory Committee – Councillor John Gallo  Joint Council Committee – Councillors John Gallo, Wendy Gaertner, and Rachel Gilliland (previously approved by Council on December 13, 2022) 16  Parks and Recreation Advisory Committee – Councillor Ron Weese Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

Whereas a snow windrow is the pile of snow at the end of the driveway created by snowplows when they clear the road that can be physically hazardous to some seniors or be challenging for people with certain disabilities; and Whereas many municipalities such as King, Markham, and Whitchurch- Stouffville have developed a special application for a snow windrow removal assistance program to address these unique circumstances; 1. Now Therefore Be It Hereby Resolved That staff report back with the feasibility of introducing a special application for a snow windrow removal assistance program showing various application parameters, future budget implications, and piloting options. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

17 1. That the York Regional Council Highlights of December 15, 2022, be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

That By-laws item 13.1 be enacted. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim

That the confirming by-law be enacted.

That the meeting be adjourned at 9:52 p.m. 19